December, 2018, Board Meeting Minutes

D

President Michael Courey opened meeting at 3 p.m. on December 14.

Present:  Barbara Carew, Michael Courey, Joan Crothers, Larry Dietsch, Larry Katz, Jan Kowalsky, LaJean Turner, Noel Turner.

Guests: Cathy Dietsch, Don Kowalsky.

Minutes: Motion: To approve the 8 November 2018 Board meeting minutes as submitted was made by Larry Katz; seconded and passed.

Treasurer’s Report:  Jan reported a financial balance of $3887.77 as of 11/31/18.

Jan distributed a summary of expenses and contributions during 2018. A more detailed category itemization will present a clearer understanding. A budget is in formation.

A record of the United Community Bank financial account activity from August 20, 2018 to 5 December 2018 was presented to the Board.

Motion: LaJean made the motion to approve the Treasurer’s Report, seconded and passed.

Membership:  LaJean reported our membership is down to 185 this month due to various reasons.

Old Business:

Proposed Changes to the By-Laws: The Proposed Amendment changes were previously submitted to the Board members by email. The following areas were addressed:

1.Initials (TCHA to TCCA) change

2. Collection of dues and financial obligation to be paid by the Treasurer; Secretary may receive dues and pay obligations in the absence of the Treasurer.

3. Membership Committee shall be a Standing Committee (duties defined).

Motion: Noel made a motion to accept these Proposed Amendments as submitted, seconded and passed by a unanimous Board vote. The Proposed Amendments will be placed on the Association website and submitted to a vote by the membership at the 22 January 2019 meeting.

  • Septic systems at Cedar Cliff:

Issue resolved. T.C. Health Dept. will address future public health concerns with additional authority.

Discussion relative to membership types to allow non County residents to join. Conditions and options deserve further evaluation. Suggested variables will be presented to the Board at a future date. The subject will be mentioned at the January meeting seeking membership feedback.

New Business:

  1. January Meeting: Date changed to Tuesday, Jan. 22 from 6-8 p.m. at County Civic Center; speakers: Drew Van Horn, Ph.D. and a College Sports Coach. Liza Strub will address litter control. LaJean will address donations made by the Association.
  2. Task Assignments: The TC Civic Center will be available at 3 p.m. for setup. Noel will bring PA system; LaJean will have paper supplies and the ham; Larry Dietsch will bring the chicken tenders; Joan & Barbara will bring ice in coolers; Jan will bring 2 gallons unsweet tea and Barbara will bring 2 gal. sweet tea; Michael will bring bottles of water.
  3. Donations: Jan will compile a list of the more recent donations made by the TCCA with a note of explanation to place on the web site requesting membership comments and suggestions. An “other” category for Association contributions will be included. This information will also be presented at the January meeting.
  4. Association Mission: Concern was expressed as to the establishment of an expanded Association Mission. Noel will submit a list of Association accomplishments and pending issues for the Board to consider.

Committee Meetings:

City of Hiawassee: LaJean reported on Dec. meeting; Poteet requested a permit to place a lighted digital billboard. The City Council will consider the request. Currently a sign moratorium exists and will be extended for 60 days; The Subway restaurant has closed; The Water Department expense for sampling has been reduced to $8678, saving $850 by having Hiawassee/Watershed conduct the sampling rather than EMI; Discussion as to the City website as to the Vinson Institutes 5-year Downtown Program; There were 11 alcohol licenses renewed for 2019; Municode function is active at City website; Ethics Committee members were identified as: by Council–Sue Scott, by Mayor–LaJean, by Council and Mayor–Leslie McPeak: New employee health insurance plan (Barrett Insurance) will save $80K annually. Mayor introduced new Economic Development Director Denise McKay; shared by County and both cities in 2019.

City of Young Harris: Barbara reported meter reading failures up to 16%, new meters will cost $175 ea., Council wants reasons for failures; Sidewalks will start to be repaired in summer 2019. The SR 66 bridge and bypass possibly finished by 2022; 2nd reading of zoning ordinance; YHC needs new building & storage for band and theatre group instruments. Two resolutions adopted: ADA plan & Budget Amendment. Approval for Brasstown Valley sewer pump repair; discussion on the pavilion & bathrooms at Cupid Falls; business license renewal listed; N. Mt. Zion Church approved to conduct property maintenance/repair.

Commissioner: Meeting next week.

TCW&S Auth.: Larry Katz attended 11/20 meeting. No Dec. meeting; more leaks on Mining Gap with project repair scheduled for 2019; The recent audit resulted in a report with no significant citations; BVR funding approved, Contract issued to Turnipseed for water meter upgrade program at a cost of $3-5K.

Chamber of Commerce:  Larry K. not elected to Chamber Board; Annual meeting will be Jan. 24th; presently 365 Co. does their marketing for $60K/year, now asking $70K; membership increased by 10; 5K likes on Facebook.

CVB:  2019 grants went to: GMF-$70K+ 5K in reserve; Hamilton Gardens-$12K (5K Marketing & 7K Blooming Affair); Chamber – $21,670 from CVB & $8,500 from Brasstown Valley Resort; Art Works- tabled.; Carryover to 2019 $33K, anticipate $200K+ collections in 2019; certain expenses: County-$50K; Salaries-22K; Copier-2K; Office Exp.-$1K; Chamber Visitors Center-$33K.

EMC:  Not attended.

County Planning Commission: No meeting.

County Health Dept.: Next meeting 1/24/19.

Adjournment: With no further business, a motion was made to adjourn the meeting at 5:15 p.m.     

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